With all the instant messaging we do each day on various apps, email communication may seem a bit old-school to many people.
However, when it comes to communicating in business and other more serious situations, it is still an integral way of getting your point across.
And that’s why having the skill to write emails that are clear and compelling is important, although this can be a challenge when you don’t know the right words to use, and instead find yourself staring at a blank screen.
Well, not to worry, because in this blog we’ll share with you 5 prompts for using ChatGPT to improve your emails, so that you can be full of inspiration when writing your missives.
5 Prompts For Using ChatGPT To Improve Your Emails
Getting ChatGPT to do all the heavy work for you when responding to emails is really quite simple. OpenAI’s amazing natural language model, which has been programmed into the chatbot, is what allows ChatGPT to generate output that can make your emails worth reading.
So, let’s take a look at some prompts you can use…
Getting ChatGPT to do all the heavy work for you when responding to emails is really quite simple. OpenAI’s amazing natural language model, which has been programmed into the chatbot, is what allows ChatGPT to generate output that can make your emails worth reading.
Prompt 1 — Just Ask
You can simply get ChatGPT to generate a reply to a message you want to respond to without needing to think about it. Just ask it to reply to the message that you’ve pasted into the chat box. An example prompt would be something like ‘Reply to this message and keep the tone formal’, then add the text of the original email.
Prompt 2 — Getting To Know You
If you have an important role in your organization, which means that your emails need to be both clearly written and engaging, then allow ChatGPT to get to know you before you give it a prompt.
Introduce yourself just as you would at a networking event. Tell ChatGPT what your responsibilities are, and who you are sending the email to, before you give it a prompt to create your message. You can ask it to omit or edit the output before you copy/paste it into your email reply and hit send.
Prompt 3 — Stay In Touch
Speaking of networking events, you can get ChatGPT to help you stay in touch with people that you’ve met and connected with at such gatherings. Your prompt could be something like: I want to say hello to Sheryl and remind her of the conversation we had about collaborating at Toastmasters on Thursday. Suggest that we follow up soon and thank her for her time.
We added ‘/email’ (without the quote marks) before our text to let ChatGPT know exactly what we were after.
Prompt 4 — Solo Journeys
Entrepreneurs can use ChatGPT to boost their productivity by asking it to produce email templates of the usual emails that are sent to engage your subscribers and customers.
For example, whenever someone joins your email list, you can get the AI chatbot to make a personalized email to welcome your new subscriber. Tell ChatGPT what your brand is, prompt it to say hello to the new subscriber, and then express your excitement that they’re now onboard.
Note: some organizations don’t want their proprietary information to be sent to OpenAI’s training models. OpenAI has recently introduced an “incognito” mode that solves some of these problems.
This was our prompt and response: My brand is called Elixir Oils and I make aromatherapy oil blends for customers. Can you create a welcome email for new subscribers to my weekly newsletter, where I share essential oil tips, news of market appearances and products, including personalized blends. Don’t forget to let them know that I’m grateful for their support.
Or perhaps you want to get the subscribers that you already have excited about a new product. In this case, you could get ChatGPT to make a waiting list email by prompting it with something like this:
I need you to create an email for the new range of Elixir Oils Body Essences. The products are handmade and are in high demand, so we want customers to add their name to the pre-order waiting list to be sure that they get it when it becomes available. Make sure you greet the subscriber, and include ‘you’ve asked, so we’ve made it’ in the text.
Finally, entrepreneurs’ businesses thrive when they get good testimonials, which can help potential customers make their decision to purchase. So, get ChatGPT to create a template email to send to your current customers, so that they leave feedback and your business can grow.
The prompt we gave was: I need a template email to get customer testimonials. Greet the customer and thank them for their business. Politely ask for a review and testimonial on Google and Facebook.
Prompt 4 — Timely Response
You can also get ChatGPT to acknowledge emails that you aren’t ready to respond to. It’s good business etiquette to reply to emails in a timely manner, but if you don’t have the time or are unable, because you don’t have the information that’s being requested to hand, for example, you can get the AI chatbot to send a quick response to acknowledge the sender.
You can also get ChatGPT to acknowledge emails that you aren’t ready to respond to. It’s good business etiquette to reply to emails in a timely manner, but if you don’t have the time or are unable, you can get the AI chatbot to send a quick response to acknowledge the sender.
Ask ChatGPT for a polite and quick reply to tell the sender that you’re working on the task, along with when they can expect you to send it. Add the output in reply to the sender’s original email with the same subject line. Remember to read it first before hitting the send button.
Bonus Prompt 5 — Making It Even Easier
ChatGPT Writer is a recently a privacy-friendly extension available for Google Chrome that works on all sites, and will allow you to create emails, as well as messages, with the help of the AI chatbot.
The AI Chrome extension that is tightly integrated with Gmail, and will generate personalized email replies. ChatGPT Writer also works if you use Brave’s browser, and supports you in creating emails in all languages.
You can view a full demo of the ChatGPT Writer Chrome extension by clicking here. But you don’t need to watch it, because it’s really easy.
Once you’ve downloaded the ChatGPT Writer extension, simply open Gmail and click on the extension button. Enter a prompt about the email, then click Generate Email and watch the magic happen.
Our Verdict
The email prompts for ChatGPT that we’ve shared here should help you to save time, as well as add a boost to your daily productivity.
Just remember that before you hit the send button on your email, you want to make sure that you have thoroughly read it, and either make any changes that are needed yourself, or get ChatGPT to correct any grammatical or spelling mistakes for you.
ChatGPT isn’t perfect, so this will be an essential step before you shut down your computer. You want your email to be clear, and don’t want it to be taken the wrong way, so whatever you do, don’t skip this step.
We hope that you’ve found these 5 prompts for using ChatGPT to improve your emails to be useful. As you can now see, there’s no longer any excuse to get stuck when crafting that perfect message if you enlist the help of ChatGPT.
